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Meeting Planner Tip of the Month

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Posted on February 5, 2026
Blog, Meeting Planner Tip of the Month, Tip

[vc_row full_screen_section_height="no"][vc_column][vc_column_text]Hotel renovations are more common than many planners realize, and they are not always disclosed upfront unless the right questions are asked. Renovations can affect guest rooms, meeting space, lobbies, restaurants, and common areas. Noise, closed amenities, and space limitations can all impact the attendee experience if construction overlaps with your meeting dates. That is why confirming a property’s renovation status during the sourcing process is critical. Planners should always ask what areas of the hotel will be under renovation, when the...

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Posted on January 5, 2026
Blog, Meeting Planner Tip of the Month, Tip

By Mark Dallman, Regional VP of Sales, HPN Global A Meeting Planner’s Best Friend   Custom Hotel Contracts That Protect Your Meeting After more than three decades in the hotel business, I’ve learned a simple truth: standard hotel contracts protect the hotel, not the client. I say that with respect for my friends on the hotel side because I was one of them for many years. I understand exactly how those contracts are written and why. Every clause is designed to protect the property’s...

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Posted on December 12, 2025
Blog, Contracts, Meeting Planner Tip of the Month, Tip

As the year winds down, many planners hit pause — thinking they can wait until January to get serious about upcoming meetings. But here’s the truth: December is one of the best months to lock in hotel contracts. Why? Because hotels are racing to close their books strong, and that can mean major perks for you… if you move fast. 💡 Why Acting Now Pays Off Hotels want to hit their year-end goals. That urgency works in your favor: Better rates on...

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Posted on May 1, 2024
Blog, HPN, Meeting Planner Tip of the Month

Hello, friends and colleagues! I’m excited to share that I will be attending the HPN Global 2024 Annual Partner Conference, taking place at the Marriott Marquis Houston from September 16-19, 2024. This exclusive event is designed to bring together hotel partners and suppliers with HPN Global’s top account executives. It’s more than just a conference—it’s an opportunity to build lasting relationships that can drive significant business growth. Why Attend the HPN Global Partner Conference? The HPN Global Partner Conference is a unique platform...

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Posted on January 1, 2024
Blog, Meeting Planner Tip of the Month

Embracing the New Normal: Key Tips for Meeting Planners in 2024 Hello, fellow meeting planners! It’s been a while, but I’m excited to reconnect and share some fresh insights with you. The meetings and events industry has seen significant changes over the past few years, and 2024 is no different. Here are some key trends and strategies to help you navigate this new landscape and ensure your events are successful and engaging.   1. In-Person Events Dominate, But Virtual is Here to Stay In 2024,...

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Posted on June 20, 2023
Meeting Planner Tip of the Month

Amplify Your Event Marketing: A Comprehensive Guide to Leveraging Twitter   1. Wi-Fi is a Must: In today's digital world, not providing Wi-Fi can limit attendee engagement on platforms like Twitter. So, ensure your venue is equipped with strong and reliable Wi-Fi.   2. Spread the Word About Free Wi-Fi: Don't just offer Wi-Fi, make sure attendees know about it! Share the network name and password widely. For cost-efficiency, consider getting Wi-Fi sponsored and promote the sponsor's name on Wi-Fi signage and during announcements.   3. Craft a...

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Posted on May 20, 2023
Meeting Planner Tip of the Month

Navigating Hotel Attrition: Seven Savvy Strategies   Hello there, Mark Dallman here, also known to many as "A Meeting Planner's Best Friend." Throughout my 20+ years in the hotel industry, one topic that frequently comes up is hotel attrition. Whether you're a seasoned planner or a newcomer, you're likely familiar with the challenge of accurately forecasting your event's attendance. When there's a discrepancy between the number of rooms booked and the actual attendees, hotel attrition can become a thorny issue. I've compiled a list...

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Posted on April 20, 2023
Meeting Planner Tip of the Month

Hello, fellow meeting planners! One of the most significant portions of your event budget likely goes to food and beverage. And while it's important to provide high-quality offerings for your attendees, it's also necessary to keep costs under control. Here, I'll share some expert tips on how you can save money on food and beverage without compromising on the attendee experience.   1. Be Clear on Headcount: Accurate attendee numbers are crucial. Overestimating can lead to waste and extra costs, while underestimating may...

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Posted on March 20, 2023
Meeting Planner Tip of the Month

As we navigate through 2023, it’s clear that the landscape of meetings and events continues to evolve. This presents both challenges and opportunities for us as meeting planners. It's crucial we stay ahead of the curve to ensure our meetings stay relevant and engaging. Here, I'll highlight key trends this year and provide tips on how to make these trends work for you.   1. Hybrid Meetings:  The blending of virtual and in-person attendance has proven its staying power. This year, make sure...

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