TIP #2 QUESTIONS: *When do I need an annual room & space block review? *What annual information do I need to provide to the hotel? 1. PROTECT YOURSELF...
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QUESTIONS YOU MAY BE ASKING YOURSELF: *How can I limit my attrition liability? *How do I know the hotel is charging me the correct amount if I owe attrition? TAKE IT OUT...
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QUESTIONS: *Aren’t hotels giving me their best rate? *What can I do about lower internet rates? BE FLEXIBLE...
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In order to book the city you want and your preferred dates, more and more groups are having to contract their hotels farther out. With this in mind, you should always protect your group with an Annual Guestroom and Meeting Space Review. That way all of your group room numbers and meeting space are blocked correctly. Check out my great TIPS below on how to PROTECT LONG-TERM CONTRACTS WITH AN ANNUAL GUESTROOM AND MEETING SPACE REVIEW 1. PROTECT YOURSELF...
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UNIQUE MEETING VENUES…Get away from the standard hotel ballroom and breakout rooms and enjoy huge theater space, indoor/outdoor meeting venues that can be set classroom, conference style, whatever your pleasure. Cruise ships have turned into great meeting venues at sea. STAY CONNECTED…New satellite technology and increased bandwidth are making wifi access faster and more reliable. FEEL THE BREEZE...
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POINT SYSTEM...
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As a meeting planner myself, I know it can be hard to leave a task in someone else's hands. However, using us to send your RFPs can save you a lot of time and hassle, while still letting you keep all the perks and benefits. Don't be late to the party. Find out why using a third party like HPN Global is worth it: BUYING POWER...
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DON’T OVERTHINK YOUR F&B – Put yourself in your attendee’s shoes. Keep the food “manageable” but respectable. Carving stations mean more labor costs. Open bars can be a flood gate of expenses. Stay focused on what you want your event to accomplish. NEGOTIATE ALL OF YOUR COSTS UP FRONT – Make sure that all of your f&b, labor, AV, entertainment and rental costs are all negotiated up front. You don’t ANY surprises when you see the bill. WORK WITH THE EXECUTIVE CHEF...
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SEEK SPONSORSHIPS FROM YOUR CITY/VENUE...
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REBOOK CLA-- USE In the unlikely event that Group must cancel this event, or incurs any attrition charges, Hotel agrees to allow Group to utilize 100% of any fees paid as a one-time credit towards a future program to be held within 12 months of original meeting dates. Outside of 12 months, Hotel agrees to allow Group to utilize 50% of any fees paid as a one-time credit. The Rebook Clause is a clause that 20 years ago was...
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