Meeting Planner Tip of the Month Archives - Page 5 of 6

Posted on February 16, 2016

Great Ways to Save Money on Transportation Costs for You and Your Attendees

KEEP THEM CLOSE: Shuttle costs are high so schedule special events as close to the bulk of the guest rooms as possible or seek convention facilities or hotels with as many rooms within walking distance as possible. -- USE PUBLIC TRANSPORTATION: Educate attendees on all public transportation options available in a city, particularly if there's a stop right at the convention center or the hotel. Often, it's quicker than taking a shuttle through downtown and cheaper for attendees than a cab or Uber. DISTRIBUTE...

by Mark Dallman

Posted on January 8, 2016

Meeting Planner Tip of the Month

How to Get the Lowest Hotel Group Room Rates

SWAP REVENUE...

by Mark Dallman

Posted on December 4, 2015

Meeting Planner Tip of the Month

How to Avoid No-Shows at Your Event

COMMUNICATION IS KEY…you must be a good communicator which includes not only a good RSVP tool but being proactive with a pre-event communication follow up. KNOW WHO’S NOT SHOWING UP…you can’t fix it if you don’t know about it so make sure to track your no-shows and which groups or segments they belong to. SET UP A STANDBY LIST…airlines and hotels have mastered the no-show percentage so never turn away people wanting to attend your event, put them on a standby list...

by Mark Dallman

Posted on October 27, 2015

Meeting Planner Tip of the Month

October 2015 – How to Use Twitter to Expand The Marketing of Your Event

MAKE SURE TO DISTRIBUTE FREE WI-FI INFO…Include wi-fi name and password. Save money by getting the wi-fi sponsored and promote the sponsor’s name on wi-fi signage and in announcements. CREATE A UNIQUE HASHTAG…Before you promote it, search a Twitter hashtag directory to check whether anyone has used this hashtag or whether it’s closely associated with someone’s Twitter handle. PUBLICIZE YOUR HASHTAG…Encourage your participants to promote it on relevant social media forums including Facebook, LinkedIn, Instagram, Twitter and their blogs. PROVIDE SEPARATE TABLES FOR...

by Mark Dallman

Posted on September 14, 2015

Meeting Planner Tip of the Month

7 Great Hotel and Resort Recommendations for Your Next Group or Conference

I book over 100 meetings and groups per year for my HPN Global clients into hotels and resorts all over the World. I’ve traveled around the World and I’ve been in the hotel business my entire life. Below are some great hotels and resorts that I would recommend you let me search for your next group or conference. JW Marriott Austin – This hotel just opened up earlier this year with over 1,000 guestrooms and over 120,000 square feet of meeting...

by Mark Dallman

Posted on April 7, 2015

Meeting Planner Tip of the Month

April 2015 – Why Send Out Your Hotel RFP’s Through Me?

Why Send Out Your Hotel RFP's Through Me? I’M FAST...

by Mark Dallman

Posted on February 12, 2015

Meeting Planner Tip of the Month

February 2015 – Why You Should Be Using Mobile Apps for Your Events

Why You Should Be Using Mobile Apps for Your Events // PROVIDES YOUR ATTENDEES A RICH, INTERACTIVE EVENT EXPERIENCE...

by Mark Dallman

Posted on January 14, 2015

Meeting Planner Tip of the Month

July 2014 – How to Attract and Retain Younger Members

// How to Attract and Retain Younger Members Having trouble attracting younger members or keeping the ones you already have on board? Here are some tips on how you should be using your social media pages and what offers you should be considering to retain younger members. Offer discounts to existing members to bring in junior employees in order to grow you need to reach out to your existing base. Offer a trial period for young professionals. Millennials are most likely in a time where...

by Mark Dallman

Posted on January 13, 2015

Meeting Planner Tip of the Month

May 2014 – How to Increase Attendance at Meetings and Events

// How to Increase Attendance at Meetings and Events Want to increase attendance at meetings and events? Some of these may be tips you have already heard, but have you been following them? Refresh your memory now and see the difference in results. BE SENSITIVE OF THE CALENDAR AND OF THE CLOCK...

by Mark Dallman

Posted on January 12, 2015

Meeting Planner Tip of the Month

April 2014 – How To Lower Your Audio and Visual Costs

// How To Lower Your Audio and Visual Costs Do your audio and visual costs seem too expensive? Consider these suggestions when planning your next event. IDENTIFY MATCHING SETS Put sessions or breakouts that require the same type of seating in the same rooms so you don't have to pay for reset costs. LESS SIGNAGE Prepare meeting room signs listing all meetings in the room throughout the conference to cut down on the number of signs needed. TEAR DOWN THOSE COSTS Often Audio Visual (A/V) companies will...