I conduct national and confidential hotel searches, multiple cities if needed, to gather hotel details that fit your needs. You will have rates, dates, catering cost and more to start planning your meeting.
I negotiate on your behalf for the best deal available by addressing rate, comps, and upgrades. I do this utilizing my volume purchasing power and by using my knowledge of the industry.
If you plan to visit the properties prior to making a decision on where to have your meeting or event, I will make all the necessary arrangements and prepare your itinerary.
I review all contracts to ensure proper verbiage, comps, upgrades, discounts, meeting room names and “extras” are included per previous negotiations. I set meeting requirements, breakouts, and set-up times.
I will help locate and negotiate with DMC’s, transportation companies, audio-visual companies, entertainment and more.
I am well-connected with experts in registration, database management, theme and menu planning, logistics, signage and any other aspect of your on-site needs.
The benefits include negotiation of the best rates available due to my knowledge of the hospitality industry and the number of meetings and conferences I set.
I review hotel contracts to revise any provision that may be ambiguous or biased toward the hotel thus exposing your company to undue damages.
In order to feel good about calling myself a meeting planner, I will search any area of the country and beyond to find the best hotel for your meeting or event.
I reduce your workload while still allowing you full control. You now have more time to concentrate on the content of your meetings, as well as the peace of mind that you will get the information you need in a timely manner.
My biggest benefit is that my meeting and event planning services are complimentary to you; I am paid a placement fee by hotels chosen, so your rates are not inflated by this fee.
There are no contracts or agreements for you to sign. My assistance in meeting and event planning is in good faith and you can discontinue at any point.
I do not collect retainers from hotels, which ensures that my research is thorough and complete. I find the right facility for you and your meetings – not me!
I will search any market to find and return the results in 2-3 days; this eliminates the time-consuming calls and e-mails resulting from calling hotels directly. If the city or dates change, I conduct a new search for your meeting or conference.
Do you have questions? Reach me at (612) 432-1397 or email firstname.lastname@example.org, or you can use the form below.