Tip Archives - A Meeting Planner's Best Friend

Posted on January 5, 2026

Start the Year Right: Custom Hotel Contracts That Protect Your Meeting

By Mark Dallman, Regional VP of Sales, HPN Global A Meeting Planner’s Best Friend Custom Hotel Contracts That Protect Your Meeting After more than three decades in the hotel business, I’ve learned a simple truth: standard hotel contracts protect the hotel, not the client. I say that with respect for my friends on the hotel side because I was one of them for many years. I understand exactly how those contracts are written and why. Every clause is designed to protect the property’s...

by Mark Dallman

Posted on December 12, 2025

Blog, Contracts, Meeting Planner Tip of the Month, Tip

Year-End Hotel Contracts: Why You Need to Move Before December 31st

As the year winds down, many planners hit pause — thinking they can wait until January to get serious about upcoming meetings. But here’s the truth: December is one of the best months to lock in hotel contracts. Why? Because hotels are racing to close their books strong, and that can mean major perks for you… if you move fast. 💡 Why Acting Now Pays Off Hotels want to hit their year-end goals. That urgency works in your favor: Better rates on...