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Meeting Planner Tip of the Month

Home / Meeting Planner Tip of the Month

In order to book the city you want and your preferred dates, more and more groups are having to contract their hotels farther out.  With this in mind, you should always protect your group with an Annual Guestroom and Meeting Space Review.  That way all of your group room numbers and meeting space are blocked correctly.  Check out my great TIPS below on how to PROTECT LONG-TERM CONTRACTS WITH AN ANNUAL GUESTROOM AND MEETING SPACE REVIEW   1.  PROTECT YOURSELF...

UNIQUE MEETING VENUES…Get away from the standard hotel ballroom and breakout rooms and enjoy huge theater space, indoor/outdoor meeting venues that can be set classroom, conference style, whatever your pleasure.  Cruise ships have turned into great meeting venues at sea. STAY CONNECTED…New satellite technology and increased bandwidth are making wifi access faster and more reliable. FEEL THE BREEZE...

DON’T OVERTHINK YOUR F&B – Put yourself in your attendee’s shoes.  Keep the food “manageable” but respectable.  Carving stations mean more labor costs.  Open bars can be a flood gate of expenses.  Stay focused on what you want your event to accomplish. NEGOTIATE ALL OF YOUR COSTS UP FRONT – Make sure that all of your f&b, labor, AV, entertainment and rental costs are all negotiated up front.  You don’t ANY surprises when you see the bill. WORK WITH THE EXECUTIVE CHEF...