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How to Get More Publicity For Your Events
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How to Get More Publicity For Your Events

Posted September 27th, 2016 by in Blog

How to Get More Publicity For Your Events SET UP PRE-EVENT PRESS COVERAGE Getting press coverage and pictures of the venue and the city that is hosting the event ahead of time will help create some pre-event “BUZZ” that will help drive registration and revenues to your event through social media channels. MAKE IT AS…

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Tips for Group Safety and Security
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Tips for Group Safety and Security

Posted August 12th, 2016 by in Blog

PROVIDE YOUR ATTENDEES WITH 24-HOUR EMERGENCY GROUP AND HOTEL/VENUE CONTACT INFORMATION…make sure that your attendees are informed with all the proper phone numbers and contact information if any emergency do arise. DEVELOP EMERGENCY PREPAREDNESS PLANS WITH YOUR ONSITE STAFF FOR A VARIETY OF SPECIFIC POSSIBLE SECURITY SCENARIOS…don’t assume that the hotel or city will take…

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HOW TO SAVE MONEY ON FOOD & BEVERAGE MINIMUMS & MEETING ROOM RENTAL
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HOW TO SAVE MONEY ON FOOD & BEVERAGE MINIMUMS & MEETING ROOM RENTAL

Posted May 16th, 2016 by in Blog

1. THEY’RE EQUAL FEES…Food & Beverage (F&B) minimums and Meeting Room Rental are equal fees and you should not have both in your hotel contract. A hotel has a minimum revenue amount that they expect to get out of their breakout rooms/ballrooms on a certain day/time. As long as you fulfill that with either meeting room rental or an F&B…

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Great Ways to Save Money on Transportation Costs for You and Your Attendees
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Great Ways to Save Money on Transportation Costs for You and Your Attendees

Posted February 16th, 2016 by in Blog

KEEP THEM CLOSE: Shuttle costs are high so schedule special events as close to the bulk of the guest rooms as possible or seek convention facilities or hotels with as many rooms within walking distance as possible. USE PUBLIC TRANSPORTATION: Educate attendees on all public transportation options available in a city, particularly if there’s a stop right…

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How to Get the Lowest Hotel Group Room Rates
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How to Get the Lowest Hotel Group Room Rates

Posted January 8th, 2016 by in Blog

SWAP REVENUE…Having historical information on your total spend in food and beverage can help you swap a higher food and beverage minimum with a lower group room rate. SHORT LIST…Once you have a final list of hotels and availability, make sure to short list at least two to three hotels and ask those hotels to…

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How to Avoid No-Shows at Your Event
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How to Avoid No-Shows at Your Event

Posted December 4th, 2015 by in Blog

COMMUNICATION IS KEY…you must be a good communicator which includes not only a good RSVP tool but being proactive with a pre-event communication follow up. KNOW WHO’S NOT SHOWING UP…you can’t fix it if you don’t know about it so make sure to track your no-shows and which groups or segments they belong to. SET…

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October 2015 – How to Use Twitter to Expand The Marketing of Your Event
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October 2015 – How to Use Twitter to Expand The Marketing of Your Event

Posted October 27th, 2015 by in Blog

MAKE SURE TO DISTRIBUTE FREE WI-FI INFO…Include wi-fi name and password. Save money by getting the wi-fi sponsored and promote the sponsor’s name on wi-fi signage and in announcements. CREATE A UNIQUE HASHTAG…Before you promote it, search a Twitter hashtag directory to check whether anyone has used this hashtag or whether it’s closely associated with…

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How to Avoid or Reduce Your Hotel Attrition Liability
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How to Avoid or Reduce Your Hotel Attrition Liability

Posted August 7th, 2015 by in Blog

DON’T GUESS…Your contracted room block for your group should not be an educated guess. Use your historical numbers and your pre and post days are vital to keep your liability to a minimum. If it is a first time meeting, be cautious with your room block until you have better history. DON’T WAIT…Don’t let time work against you. Talk…

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June 2015 – Great Marketing Tips To Help Increase Meeting Attendance
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June 2015 – Great Marketing Tips To Help Increase Meeting Attendance

Posted June 16th, 2015 by in Uncategorized

Great Marketing Tips To Help Increase Meeting Attendance MAKE IT A “MUST-ATTEND” EVENT–Tell people why they need to be there and have attendee advocates on your marketing materials to state why they attend your meeting. Help them, help you! CONTENT IS “KING” – You should know what the “Hot Topics” are in your industry but providing great…

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