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Hotels Impacted by Hurricane Irma
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Hotels Impacted by Hurricane Irma

Posted September 14th, 2017 by in Uncategorized

Hi all! We are working to compile a list of all damaged/closed properties in areas affected by the hurricanes from our NSOs. Please see below for what we have so far from Hyatt, Mandarin Oriental, Omni, Ritz-Carlton, Sonesta and Trump. We will update you when we have further information. Alyssa De La Fuente Manager, Sourcing…

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Economic Conditions Clause
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Economic Conditions Clause

Posted September 14th, 2017 by in Blog

ECONOMIC CONDITIONS CLAUSE The parties agree that a significant downward turn in the economy after the execution of this contract is a supervening event outside the control of either party and could have a negative impact on the anticipated attendance at the Group’s meeting. Therefore, should a significant downturn in the economy occur, as defined…

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Rebook Clause and Why It’s Important
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Rebook Clause and Why It’s Important

Posted July 10th, 2017 by in Blog

REBOOK CLAUSE In the unlikely event that Group must cancel this event, or incurs any attrition charges, Hotel agrees to allow Group to utilize 100% of any fees paid as a one-time credit towards a future program to be held within 12 months of original meeting dates.  Outside of 12 months, Hotel agrees to allow…

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7 Tips on How to Avoid or Reduce Your Hotel Attrition Liability
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7 Tips on How to Avoid or Reduce Your Hotel Attrition Liability

Posted June 13th, 2017 by in Blog

DON’T GUESS… Your contracted room block for your group should not be an educated guess. Use your historical numbers and your pre and post days are vital to keep your liability to a minimum. If it is a first time meeting, be cautious with your room block until you have better history. DON’T WAIT… Don’t let time work…

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Why Relationships Matter for Meeting Planners
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Why Relationships Matter for Meeting Planners

Posted May 22nd, 2017 by in Blog

PEOPLE BUY FROM PEOPLE THEY LIKE… If you’re nice to people, treat them fairly and show them the value of working with you, they will take care of you. IT’S NOT WHAT YOU KNOW, IT’S WHO YOU KNOW…The relationships that you develop within hotels, with National Sales Managers or with CVB reps are VITAL in our industry.…

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Relationships Matter: Dirty Little Secret DC
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Relationships Matter: Dirty Little Secret DC

Posted May 5th, 2017 by in Blog

I was fortunate to Co-Host this incredible client reception with my friend Belinda Thompson. It was a great success and will be the first of many. Always remember that #RelationshipsMatter This is the mantra of HPN and the heart of my business. As a seasoned meeting planner, I know how important it is to build…

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How to Save Money On F&B and Conference Room Rental
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How to Save Money On F&B and Conference Room Rental

Posted March 5th, 2017 by in Blog

1. THEY’RE EQUAL FEES…Food & Beverage (F&B) minimums and Meeting Room Rental are equal fees and you should not have both in your hotel contract. A hotel has a minimum revenue amount that they expect to get out of their breakout rooms/ballrooms on a certain day/time. As long as you fulfill that with either meeting room rental or an F&B…

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Trump’s Newest Hotel in Washington, DC.
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Trump’s Newest Hotel in Washington, DC.

Posted March 2nd, 2017 by in Blog

  An old school look meets new school style in this five star property. A smaller hotel with just 263 rooms, but impressive nonetheless with a  beautiful open atrium and lobby area, fine dining and spa by Ivanka Trump, of course. See what makes this hotel different from many other Trump buildings and pretty impressive,…

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How to Save Money on Event Transportation
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How to Save Money on Event Transportation

Posted February 20th, 2017 by in Blog

KEEP THEM CLOSE: Shuttle costs are high so schedule special events as close to the bulk of the guest rooms as possible or seek convention facilities or hotels with as many rooms within walking distance as possible. USE PUBLIC TRANSPORTATION: Educate attendees on all public transportation options available in a city, particularly if there’s a stop right…

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How to Get the Lowest Hotel Group Room Rates
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How to Get the Lowest Hotel Group Room Rates

Posted February 5th, 2017 by in Blog

Part of a meeting planner’s job is to ensure attendees have a place to stay. Here’s how to get the lowest rate on group room rates. SWAP REVENUE…Having historical information on your total spend in food and beverage can help you swap a higher food and beverage minimum with a lower group room rate. SHORT…

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